Polycom 9.0.6 - Manual (Page 24)

Getting Started Guide for the VSX Series
20 © Polycom, Inc.
Working with Directory Entries
The directory on your Polycom system stores dialing information that helps
you make calls quickly and easily. When a site listed in the directory calls your
system, the system displays the name on the screen when the call comes in. If
a site that calls you is not listed in the directory, you might be prompted to save
the contact information in the directory when the call ends.
If your system is registered with a global directory server, your directory
contains two types of entries:
• Local entries: Information about sites that have been added to the local
system. These entries are stored locally on your Polycom system, and
depending on your system setup, you can remove or edit these entries.
You can also assign local entries to categories to make it easier to find
numbers. Everyone at your site who uses the system can use the entries
you create, and you can use the entries created by others. Users at other
sites cannot access the local entries on your system.
• Global entries: Information about other active sites that are registered
with the same Global Directory Server. These entries are managed from
the Global Directory Server, and you cannot edit them. You can make a
local copy if you want to make changes.
Global entries are marked as
available or offline.
Searching the Directory
You can find entries in the directory by:
• Spelling the first or last name using the number buttons on the remote
control
• Pressing Keyboard to use the onscreen keyboard to spell the name
• Scrolling through the list of names using the Up and Down
arrow buttons
• Using the alphabet tabs to move through the directory and then scrolling
to the name you want
• Paging through the list of names using Zoom In and Zoom Out