HP 560 Series - Manual (Page 79)

Chapter 5 | Connecting to the Internet | 75
Managing E-mail Messages and Folders
By default, messages are displayed in one of five folders for each service
you have created: Inbox, Deleted Items, Drafts, Outbox, and Sent Items.
The Deleted Items folder contains messages that have been deleted on your
hp Jornada. The behavior of the Deleted and Sent Items folders depends
on the options you have chosen. In the message list, tap Tools, and then
tap Options. On the Message tab, select your options.
You can organize messages into additional folders. To create new folders,
tap Tools, and then tap Manage Folders. To move a message to
another folder, in the message list, tap and hold the message, and then
tap Move to on the pop-up menu.
Folder Behavior with a Direct Connection to an E-mail Server
The behavior of the folders you create depends on whether you are using
ActiveSync, POP3, or IMAP4:
• If you use ActiveSync, e-mail messages in the Inbox folder in Outlook
will automatically be synchronized with your hp Jornada. You can
select to synchronize additional folders by designating them for
ActiveSync. The folders you create and the messages you move will
then be mirrored on the server. For example, if you move two
messages from the Inbox folder to a folder named Family, and you
have designated Family for synchronization, the server creates a copy
of the Family folder and copies the messages into that folder. You can
then read the messages while away from your desktop computer.
• If you use POP3 and you move e-mail messages to a folder you
created, the link is broken between the messages on the device and
their copies on the mail server. The next time you connect, the mail
server will see that the messages are missing from the device Inbox
and delete them from the server. This prevents you from having
duplicate copies of a message, but it also means that you will no
longer have access to messages that you move to folders created from
anywhere except the device.