HP 9200c User Manual
Page 26
In addition to these settings, you can also specify the settings of your original document by
touching the Describe Original button on the control-panel display. See
for details about these settings.
Controlling file size
When sending files with e-mail, it is especially important to be aware of the file size. Large
files take a long time for the recipient to download, and if the file is too large it might be split
into multiple e-mails or rejected by the receiving e-mail server.
Here are some approximate sample file sizes for different types of documents:
Document type
File type
DPI setting
File size setting
Scanned file size
Legal-sized
single page with
color graphics
content
JPG
300 dpi
Large
2 MB
Letter-sized
single page with
mixed text and
color graphics
150 dpi
Standard
517 KB
Executive-sized
single page with
black-and-white
text content
TIFF
75 dpi
Small
9 KB
You can control the file size of your e-mail attachment in two ways:
●
Adjust the scan resolution
●
Adjust the File size setting
As discussed in the
section, you can set the scan resolution of your
document in the E-Mail Settings form before you scan the document. The resolution options
for e-mail are 75, 150, 200, and 300 dpi. The default setting for e-mail attachments is 150
dpi. If you are scanning a very large document, or if you are concerned that your file
attachment will be too large, you can try the 75 dpi setting. Some image quality will be lost,
but the file will be much smaller.
When selecting a dpi setting, you should consider how the scanned document will be used.
If the document is text that will only be viewed on a computer monitor, 75 dpi should be
sufficient. If it is text that is to be printed out, 150 dpi should be sufficient. The only time 300
dpi should be required is for scanning color graphics, such as photos, that need to be printed.
The File Size setting controls how much compression the HP DSS service performs on the
file before sending the e-mail. The options are small, standard, or large. Standard is the
default. If you are concerned about the size of your file, you should try the small setting.
Some image quality will be lost, but the file size will be smaller.
The system administrator can also limit the size of digital-sending e-mail attachments during
the digital-sender configuration process. If a file-size limit is set and the e-mail attachment
exceeds the limit, the e-mail attachment will be divided up and sent using multiple e-mails.
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Chapter 3 Digital-sending tasks
ENWW