Evoko Room Manager System Administrators Guide - Manual (Page 10)

Ver 8.0 – 2014-03-31
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5.2 Create Room Accounts in Mailbox Server
The Evoko Room Manager is designed to work with standard user accounts.
N.B.! You need to have one user or resource account in your server for every Evoko Room
Manager that you will use. Please make sure that this is done before you continue.
If you already have a set of accounts available for booking, please read these instructions
anyway to see if you need to make any adjustment to make your current room accounts
compatible with the Evoko Room Manager.
5.3 Account definitions
Regular user: A standard user in server with its own credentials that can be used to access
the account. A room configured as a Regular user will behave exactly like a normal user
account for real users.
5.4 Create standard user account
The procedure for creating a room user is identical to creating a normal user in MS
Exchange. With admin login you can create room accounts.
5.5 Configure user in MS Outlook
After setting up the account that will correspond to the room in MS Exchange, the room
user will need to be configured in MS Outlook in order to automatically accept/decline
meetings. This is done by logging in as the room user using the room user credentials
and completing the following steps in MS Outlook.
N.B.! These are general instructions based on a standard installation of MS Exchange 2003
and Outlook 2007. If this method does not work for you please find your version specific
information directly from Microsoft.