Lucent Technologies GuestWorks and DEFINITY Enterprise Communications Server 108596560 - Manual (Page 56)

GuestWorks and DEFINITY ECS Release 8
Hospitality Operations
555-230-723
Issue 6
December 1999
Hospitality Operations
52 Front Desk Operations
Recorded Announcements
The Recorded Announcements feature allows you to create several different
recorded announcements for wakeup calls and Call Vectoring procedures. For
example, you may want to have different messages for different times of day. For
early morning wakeup calls, you can advertise breakfast at your coffee shop. For
afternoon wakeup calls, you can advertise dinner at your restaurant. These
announcements are recorded using the Announcement circuit pack and are
assigned manually to wakeup calls when the wakeup calls are scheduled using the
attendant console or a backup telephone.
There are many other ways you can use recorded announcements, For example,
you can announce special events at the hotel or announce the dinner menu at the
restaurant, or you can create a fixed set of recorded announcements that you can
change as needed. You can also publish those announcement numbers in your
“directory of guest services.” Guests can enter the announcement numbers from
their rooms to hear the recorded information.
Messages provided by the Speech Synthesizer circuit pack are fixed in content
and cannot be changed.
User Operation
You can verify the proper operation and content of the wakeup announcements.
The operation is different for the Announcements and Speech Synthesizer circuit
packs.
For the Announcement circuit pack, perform the following:
1. Lift the telephone handset and enter the Announcement feature access code
_____.
2. Enter the extension number of the announcement you need to record.
3. Press the 1 button and record after the tone. Hang up, press the DROP
button, or press the switchhook when finished.
4. After waiting 15 seconds, enter the extension number of the announcement
you just recorded.
5. Listen to the recording. If you need to re-record the message, repeat steps 1
through 3.
6. If the message is satisfactory, hang up and repeat steps 1 through 3 to
record the rest of the messages.